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Friday, December 9, 2016

December - Strategic Recommendations for Independent Tutors

Strategic Planning - December 2016

Resource Library Updates: 
Strategic Recommendations for Independent Tutors & College Counselors


Marketing:   December 

While November was all about outreach and early bird incentives, December starts a more traditional Spring Sales Cycle for test prep & tutoring.  Schools are generally in through the week of the Christmas holiday and there are some key "scores back" dates which should help drive interest.  

PSAT Scores Back:   available online December 12th.   Be prepared as this will create a wave of interest in Spring-Summer SAT (and ACT) prep offerings.   Think to yourself "what questions will parents and students have?"  and based on those questions "How can I help answer questions and provide service to that group?"    PSAT paper-based  scores are typically back 1 week later, so prepare for a mini peak that week as well. 

SAT Scores Back:  November test results were released December 6th.  The impact of those scores is most relevant to your local demographics.    This group is very often Seniors  trying to leverage a super-score to improve college admissions positioning.   Typically a small cohort, these folks sometimes choose to test again in December and focused private tutoring is often what they seek.  

ACT Scores Back:   The December 10th ACT scores results (sans essay) will be released December 20th.  
Positioning for these folks entails reviewing your lengthier service options.   Options such as January-February class prep for February - April Testing, as well as. moderate-to-intense tutoring programs (2x/week or greater) should be polished. 
  • Events:  What does my PSAT Score Mean?   and  ACT vs. SAT Which Test is Best?
  • Offers:   Intensive tutoring and test prep  for Spring.  Some sort of "Holiday Incentive" is also a good idea.  Contrast this incentive with the aggressiveness espoused in November;  focus in more on a value-add such as a free tutoring session.
  • Planning: Review or add January class starts, January pricing for tutoring etc.
  • Networking:  Refresh service lists at local high schools.  Let folks know about any Subject Based Tutoring Specials ahead of final exam week. 
  • More broadly   Align website,  blog, email, social outlets to include a the December Incentive.   Take care to promote and market heavily in the first two weeks of the month and then again in the final week of the month.


 

               
Spending more than $500 per month on marketing your tutoring business?
Schedule a time to discuss TPP's Marketing Auto-Pilot.
Learn more about Elite Tutoring Positions throughout the country. Submit a candidate profile
through our  Quick-Application Link .  We'll respond within 48 hours. 
*SAT is a registered trademark of the College Board, which was not involved in the production of, and does not endorse, this site. *ACT is a registered trademark of ACT, Inc., which was not involved in the production of, and is not affiliated with this site.
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Monday, November 21, 2016

Strategic Planning - December 2017


Test Prep Professionals || December Test Prep Marketing Strategy                  


SAT scores from the November 5th administration will be released starting November 29th (the recent ACT is slated for December 20th).  These dates combined with the retail frenzy that grips the U.S. on Black Friday will generate a mini-sales peak in the week after Thanksgiving.

Potential clients will be in the habit of web-shopping because of a fairly normalized consumer sales cycle.  Although this sales cycle is more traditionally related to retailers and holiday shopping, Test Prep & Tutoring sales tend to hit a mini-peak as well.

That having been said, Black Friday may be hit or miss for Test Prep & Tutoring consumer traffic--BUT--the Monday and Tuesday after Thanksgiving are usually quite busy.
To take full advantage of the Scores Back/Black Friday spike, it will be helpful to prepare now.

 Here are some basics worth reviewing with your team:
1.  Have a singular and impactful message.  Whether you are using pricing incentives, value-adds, or new product announcements, limit the scope of your sales messaging to a singular message.
2.  Have a short team meeting during which this message is discussed and be sure folks fully understand how to discuss and implement the promotion or message of choice.
3.  Review and update sales sheets (product descriptions, pricing if there is an incentive, limitations to any incentives, and sales scripts if you have them).  
4.  Consider developing a quick FAQ for team members taking in-bound calls or responding to landing page inquiries. 
5.  Double check class offerings &  tutor availability through the end of January.  Many people will be looking ahead and you will want to have inventory to meet the demand!
6.  Extend the discussion to all tutors and teachers in order to maximize network outreach.  This can be done pretty efficiently through a bullet-pointed email.
7.  Document any and all information from web forms or inbound callers who DO NOT enroll.  These folks could be prospects for a future offering.
8.  Consider sending an email on either the Monday or Tuesday after Thanksgiving detailing a hard-to-ignore offer. Use the subject line to highlight the offer mentioned in Point #1.
9.  Don't forget your current clients; they deserve to be rewarded as much as or maybe event more than new clients.
10.  If you are not in the habit of measuring performance, test the waters by benchmarking enrollment goals.  One can do this through using comparative dates/data from the prior year.

For example, if the Monday after Thanksgiving in 2015 your enrolled 3 students, try goaling at 5 or 6 this year.  Extend that logic forward as appropriate. 
Hope it helps.   Happy Thanksgiving Week!
Kevin
                 
Spending more than $500 per month on marketing your tutoring business?
Schedule a time to discuss TPP's Marketing Auto-Pilot.
Learn more about Elite Tutoring Positions throughout the country. Submit a candidate profile
through our  Quick-Application Link .  We'll respond within 48 hours. 
*SAT is a registered trademark of the College Board, which was not involved in the production of, and does not endorse, this site. *ACT is a registered trademark of ACT, Inc., which was not involved in the production of, and is not affiliated with this site.

Friday, November 18, 2016

Test Prep Professionals || November Marketing Strategy




    Test Prep Professionals || November Marketing Strategy                  




Marketing:   November


November is all about maximizing outreach during an abbreviated sales cycle.  With essentially three weeks before Thanksgiving and major admissions and testing events behind, November is about 1) courting Spring test takers and 2) engaging Seniors with one more SAT or ACT on the horizon before regular admissions deadlines.  

Engaging the Spring test takers, we'll call them Group A,  should involve an aggressive incentive-based strategy. 

Working with the Seniors, Group B,  should involve low cost marketing combined with an urgency message.  Boot-camps, Weekend Only, and Subject Specific Tutoring messages all have merit.    
  • Events:  Continue with Fall Practice Test messaging but add in "What do your scores mean?" workshops.
  • Incentives, Group A:  Early Bird Incentives designed to take market share ahead of Thanksgiving should be the largest of the year for the Spring group.   
  • Incentives, Group B:  Incentives for  high school seniors  should be modest if at all.  These folks are likely already in your lead queue.  If you do feel compelled, try a value-add message such as  "Sign up for our Boot-camp and receive [ free flashcards]."
  • Planning:  Triage past lead inquiries into 30, 60, 90 and 180 lead cohorts.  If you don't use our marketing - autopilot, simply sequence a relevant message for each lead group and insert into your drip campaign.
  • Sales Management:  Update a sales short sheet with incentives  &  class dates.  Stick to the rules of each incentive and review with your team. 
  • Networking:  in general terms, communicate your  main messages to relevant groups & administrators:  
EVENT Title+ [Incentive] for Group A.   Group B should simply be informed  of  Boot-camp Dates  or Tutoring Availability with a Last Chance for Bootcamps  message.
  • More broadly:   Align website,  blog, email, and social outlets with the main message.  Resist the urge to pack multiple offers along side one another in any media.  Stay simple and direct.   Group A is a larger revenue opportunity with a more lengthy conversion cycle.  Group B is smaller, has more immediate revenue upside (albeit nominal) and also has a shorter customer life cycle.  Align your efforts accordingly. 
  • Crystal ball:  We project more students than in the past will submit both ACT & SAT scores.  Also, the number of SAT Test Takers  has increased due to state contracts.  The  number of students submitting ACT scores also seems to be up.  However, TPR reported a 15% decrease in year over year results last month so traditional efforts may be less effective than in the past. 
Boutique firm business results have been mixed since the introduction of Khan Academy.   Keep yourself organized, define revenue & lead goals each month, and use that knowledge to refine your marketing efforts.   The following Pulse articles  may be helpful:  Niche StrategyApplying the Hedgehog Concept, Determining Client Acquisition Cost. 

Some Articles to Consider            
 



 Fresh Topics

SAT scores fall modestly in a year of transition for college admission test

(The Washington Post) By Nick Anderson -- SAT scores fell modestly this year for the last high school class to take the old version of the college admission test. The average total score for graduating students who took the old SAT…Continue Reading




 
 


SAT, ACT & High School

More Students Take ACT Exam, and Growing Portion Aren’t College Ready

(The Wall Street Journal) By Melissa Korn  |... More high-school graduates are taking the ACT college-entrance exam, as states push students to consider their options for higher education. But the test results show…Continue Reading



 
 
 
                   
Spending more than $500 per month on marketing your tutoring business?
Schedule a time to discuss TPP's Marketing Auto-Pilot.
Learn more about Elite Tutoring Positions throughout the country. Submit a candidate profile
through our  Quick-Application Link .  We'll respond within 48 hours. 
*SAT is a registered trademark of the College Board, which was not involved in the production of, and does not endorse, this site. *ACT is a registered trademark of ACT, Inc., which was not involved in the production of, and is not affiliated with this site.
 

          
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Tuesday, November 1, 2016

Niche Marketing Strategy for Tutoring & Test Prep Firms

Niche Marketing Strategy.  New SAT & ACT Tutor Training for $79
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    Test Prep Professionals || September  Marketing Strategy 
Niche Marketing for Test Prep & Admissions Firms

The more mature an industry is, the more creative and thoughtful its players must be in their strategies to maintain or grow market share. We are at that stage in Tutoring, Test Prep, and Independent College Counseling. 

Presently, the verbiage intended to distinguish one's services from one's competitors is, well, indistinguishable. To show you what I mean, ask yourself if any of the following verbiage describes your services:

Highly personalized
One-to-one
Effective Average score increase of XX
Concierge service
Convenient in-home meetings
Flexible
Top scoring tutors
Former College Admissions Officer

Large firms have taken note and have shifted to building brand communities offering plenty of free material to complement content based marketing strategies. In fact, TPP believes that signaling exists to suggest that user data collection may be the new focus of industry giants Kaplan and Princeton Review.

If true, this would be good news for stalwart educational service firms who focus on superior products and student outcomes.  Whether one buys in to the TPP theory or does not, the fact remains that small firms must refine their competitive strategies as a result or perceived homogeneity in the industry. 

One option available to every provider is to adopt a more targeted approach with a focus on one or more niche markets.  A well-executed niche strategy can help:

Attract quality students who are well-fitted to the institution or school;
Influence operations to match students’ needs;
Reinforce a more sustainable competitive position.

What is a niche?

Niche marketing is based on the reality that no business can be all things to all people. BusinessDictionary.com defines a market niche like this: “A small but profitable segment of a market suitable for focussed attention by a marketer,” and explains that:

“Market niches do not exist by themselves, but are created by identifying needs or wants that are not being addressed by competitors, and by offering products that satisfy them.”
One real-life example of a market niche: international students interested in pursuing education in the US or the UK.  

Educational service firms responding to this market demand might develop and promote new, specialized test prep or admissions programs which cater to students overseas. They might offer discounts to respond to students’ cost-consciousness. They might even create a series of free introductory webinars to allow prospective students to sample the product or service.
This example reflects some of the basic aspects of any niche strategy:

Focus on a customer group and be as specific as possible;
Refine the offering for that group: take away the things that they don’t want or need and add new features or services that they will value.

By identifying a niche – then adjusting programing, operations, and promotions accordingly – one can differentiate from competitors.

Tips for creating a sustainable niche:

As noted earlier, a good niche strategy is grounded in a specific customer group, and there are a number of ways through which you can identify promising target segments.
For example:

Think about the characteristics of current students and recent alumni. What were they looking for when they were researching schools and programs – and how did they come to discover your firm? What do students and alumni think your firm does best? What do you think your firm does best? (Read: The importance of the hedgehog... )
Pay attention to the trends being covered in market intelligence publications. Are there any that are relevant to your markets and programs? 
For example, in the past decade, the percentage of Asian students studying in the US has increased nearly 300%.
Talk to your partners overseas: agents, schools, other stakeholders. Get their insights on where market demand is going and look for opportunities to match that shifting demand to your strengths.

There is a trend in niche marketing to be more and more specific in your segment focus, but keep in mind too that you can define a niche in ways that cut across conventional parameters of age or geography.

Focusing on a segment often enables a new way to compete because the firms that try to be everything to everyone will inevitably fall short across some or all groups. Remember as well that niche marketing works when it identifies needs that are not being met by the competition. And when you identify the segment you aim to serve, make sure you do it better–than anyone else. 

Once you have identified what you do well and aligned it with a niche, the next step is to refine your offering. For each niche you are interested in, put yourself in the shoes of the student and answer the questions: “What do I want? What can I afford? What should I received in order to value my experience? What’s the best way of reaching me and engaging me?”


The answers to these questions should help you better define the product, the messaging, and the overall value proposition in a way that resonates with the potential client.

We empower small test prep & admissions firms!   Schedule a free consultation 
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Spending more than $500 per month on marketing your tutoring business?
Schedule a time to discuss TPP's Marketing Auto-Pilot.
Learn more about Elite Tutoring Positions throughout the country. Submit a candidate profile
through our  Quick-Application Link .  We'll respond within 48 hours. 
*SAT is a registered trademark of the College Board, which was not involved in the production of, and does not endorse, this site. *ACT is a registered trademark of ACT, Inc., which was not involved in the production of, and is not affiliated with this site.
                                                                
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